Data Protection Policy

German Archaeological Institute Data Protection Information

General information on the implementation of data protection requirements under the EU General Data Protection Regulation (GDPR) at the German Archaeological Institute.
Updated 30.10.2024

Foreword

The protection of personal data is important to us. We therefore limit data processing to what is necessary. In principle, we process personal data only in fulfilment of our legal mandate, for contract processing or on the basis of your consent. in the following, we inform you about which personal data we collect and what we do with this data. We describe your legally guaranteed rights in data protection matters and who you can contact in this regard.

I. Who Are We?

The German Archaeological Institute (DAI) is a research institution within the portfolio of the Federal Foreign Office of the Federal Republic of Germany. It conducts research in the field of archaeology and its related sciences in Germany and especially abroad. The research results are presented in numerous publications. The Institute also maintains specialist libraries, photo libraries and archives which are available to the international scientific community. It maintains close relationships with scholars all over the world and promotes young academics. The DAI organizes conferences for scientific exchange and informs the public about its work.

II. Who is Your Contact Person?

Responsible Body:
German Archaeological Institute
Represented by the President
Prof. Dr. Dr. h.c. Friederike Fless
Podbielskiallee 69-71
D-14195 Berlin
Phone: +49 (0)30 187711-0
Fax: +49 (0)30 187711-190
E-Mail: info@dainst.de
Internet address: www.dainst.org

You can reach our data protection officer at:
German Archaeological Institute
Data Protection Officer
Podbielskiallee 69-71
D-14195 Berlin
Phone: +49 (0)30 187711-0
Fax: +49 (0)30 187711-190
E-mail: datenschutz@dainst.de

III. What Information do we Collect and for What Purpose do we Use It?

a) Technical Log Data of the Website

Description and Scope of Data Processing
When you visit our website, technical connection data is temporarily recorded in a log file; this includes IP address, date and time, name of the retrieved file, amount of data transferred, notification of whether the retrieval was successful, type and version of your Internet browser, operating system used and the page from which you were redirected to our website (referrer URL).

Legal basis for Data Processing
The DAI website is part of our public relations work within the framework of the tasks assigned to us by law (see above). Personal data is processed in this context on the basis of Art. 6 (1) (e) GDPR in conjunction with Section 3 BDSG.

Purpose of Data Processing
The log data collected is used to ensure operation and troubleshooting from a technical perspective. It is not possible to directly link the DAI from the IP address to your person and this is excluded. The IP address is only analyzed in the event of attacks on our website or other illegal activities in connection with our website. A conclusion from the IP address to your person is only possible via your Internet provider in the context of a police or public prosecutor’s investigation.

Duration of Data Storage
The log data will be deleted after 30 days.

Possibility to Object and Delete Data
The transmission of the data is absolutely necessary for the operation of the website. There is therefore no possibility of objection.

b) Cookies

Description and Scope of Data Processing
The website of the German Archaeological Institute uses cookies very sparingly. This means that you can generally view this website without cookies. The cookies used on this website do not store any personal data and have two different functions (see below)

Legal Basis for Data Processing
The DAI website is part of our public relations work as part of the tasks assigned to us by law (see above). Any processing of personal data in this context is carried out on the basis of Art. 6 para. 1 letter e) GDPR in conjunction with § 3 BDSG.

Purpose of the Data Processing
Some of the cookies used ensure that the website functions properly and is displayed, in particular to provide user account-specific functionalities. The other cookies used on this website belong to the usage analysis software Matomo (formerly PIWIK). The German Archaeological Institute analyzes the use of its website. This provides it with information to improve its website. We use the stored data exclusively for statistical purposes, e.g. how often certain content was accessed or which browser was used to view the website. For this purpose, the usage information generated by the cookie is transmitted to our server and stored for usage analysis purposes. Your IP address is anonymized in advance during this process so that you as a user remain anonymous to us. Matomo does not transmit any data to third parties.

Duration of Data Storage
As soon as you close your browser, these so-called “session cookies” are deleted. Matomo cookies remain valid for two years if you do not delete them before then.

Option to Object to and Delete Data
You have the option of rejecting the storage and use of Matomo cookies. In this case, a deactivation cookie (opt-out) is stored in your browser, which means that Matomo does not collect any session data.
Note: If you generally delete your cookies, the opt-out cookie will also be deleted and may have to be reactivated by you. You can also generally control the use of cookies by changing the settings in your Internet browser. Most browsers are set to accept all cookies without asking the user. However, the storage of cookies can also be rejected in the browser as a whole or individually.

c) General Communication via Contact Form, e-mail or by Post

Description and Scope of Data Processing
You can contact us electronically or by post at any time using the published addresses. We will be happy to answer your inquiries about our research work, events or career opportunities.

Legal Basis for Data Processing
General electronic or postal communication with you is part of our public relations work as part of the tasks assigned to us by law (see above). Any processing of personal data in this context is based on Art. 6 (1) (e) GDPR in conjunction with Section 3 BDSG.

Purpose of the Data Processing
If you send us a message, we will use your data exclusively for the purpose of processing your request.

Duration of Data Storage
The storage of inquiries in letter or electronic form is carried out in accordance with the Registry Directive, which supplements the Joint Rules of Procedure of the Federal Ministries (GGO) and regulates the time limits for the storage of documents. As a rule, a retention period of up to six years applies.

Possibility to Object to and Delete Data
You can object to the processing of your data in connection with communication at any time; your personal data will be deleted immediately. In this case, the conversation cannot be continued.